Finance Manager, June 2020 – NGO Jobs
Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations. We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.
We work in Africa and Asia with communities, governments, academic institutions, and local and international organisations, to ensure effective delivery of services, which are supported by strong evidence.
We are recruiting to fill the position below:
Job Title: Finance Manager
Donor title: Project Finance Manager
Length Of Contract: 2-Years Renewable
Role type: National
Travel Involved: 25% To State Offices
Child Safeguarding Level: 4
Reporting to: Project Manager
Direct reports: None
Indirect Reports: Project State Finance Officer
Dotted Line Manager: Country Finance Manager
Country and Project Background
- Malaria is highly endemic in Nigeria and it remains one of the leading causes of childhood and maternal morbidity and mortality in the country. Nigeria is deeply committed to making progress towards the achievement of the Sustainable Development Goals and it recognizes the fact that, without firm efforts to control malaria, achievement of the targets related to child mortality, maternal mortality, and reducing the burden of communicable disease will not be possible. Malaria therefore constitutes a significant development challenge for Nigeria.
- Interventions for reducing malaria burden in the country are documented in the national malaria strategic plan with Government taking the lead in its implementation with the support of all the RBM partners.
- The DFID funded and Malaria Consortium led malaria programme, SuNMaP, provided technical assistance and other support to the Nigeria National Malaria Elimination Programme (NMEP) covering the period 2008 to 2016.
- The Malaria Consortium office in Abuja, Nigeria oversees MC programmes in Nigeria include state offices. Since commencement of operations the country portfolio has gradually increased.
- The Finance Manager will be responsible for all financial aspects of project sub-award contracts, partner and project financial reporting, financial accounting and budget management ensuring good value for money is achieved on the project.
- They will ensure compliance within the project of both the donor regulations and Malaria Consortium’s policies and processes.
Scope of Work
- They will provide a proactive, efficient, timely and relevant finance service to the project team including budget preparation with the appropriate mapping of financial transactions to be able to measure value for money and achievement of deliverables.
- They will drive project financial reporting at a level of detail necessary to manage budgets effectively, checking financial transactions are recorded accurately.
Key working relationships:
- The role will report to the Project Manager and will work closely with the Country Finance Manager to provide support to the project teams and local partners and with the Finance Support Manager (West and Central Africa) for the global partners on financial management, budgeting and forecasting activities.
Management Accounting (40%):
- Understand and implement grant management policies, procedures, and practices, and provide policy, guidance, and interpretation to project staff and partners
- Manage sub-granting mechanism to partner organisations
- Ensure smooth operation of technical efforts and field activities by providing accounting, management and logistical support to facilitate the implementation of project activities.
- Oversee the budgeting, reporting and accounting for the project for the Abuja office and the six states of operation to ensure timely and accurate reporting
- Issue Budget versus actuals and transaction listings on a monthly basis, and review them with the Project Manager to ensure prompt correction of errors and resolution of problems
- Prepare for review by the Project Manager and the Finance Support Manager, the Donor Budget versus Actual report, which must be submitted within two weeks of each quarter end.
- Develop the annual financial plan and quarterly forecasts for the project based on the work plans to be submitted within two weeks of the quarter end to the donor after review.
Financial Accounting (40%):
- Oversee all administrative, operational and financial management systems according to
- Malaria Consortium’s standard operating procedures
- Evaluate the financial impact of management decisions, ensuring that the donor receives value for money and that all financial transactions undertaken are in line with Malaria Consortium’s and the donor’s policies
- Compile and prepare routine financial reports for the management team
- Prepare project financial invoices for review by the Finance Support Manager: West & Central Africa in good time to meet the monthly and quarterly deadlines
- Identify financial risks of the projects and prepare and keep updated with the Project Manager the projects’ risk register
- Support the state offices on month end processing.
- Make regular visits to the states of operation to ensure compliance with Malaria Consortium’s and the donor’s policies
- Actively support the Country Finance Manager with the required audits of the project.
- Follow-up on issues with the state offices raised by the Country Finance Manager on the month-end checklists for resolution and those raised as a result of audits
Value for Money (15%):
- Assist the Project Manager in preparing a Value for Money (VFM) Action Plan, acceptable to the donor, with time bound deliverable examples of economy, efficiency, and effectiveness. The Action Plan should be agreed with the donor within six months of the start of the project.
- Create a mapping of project costs (including unit costs) that will enable the programme to control cost, convert inputs efficiently into outputs, and obtain the maximum possible outcomes.
Human Resources (5%):
- Provide finance induction to new State Finance Officers and non-finance staff in the project providing on-going support to the same people
- Feed into the performance reviews of finance staff in the project
- Highlight any financial capacity issues to the Country Finance Manager and Project Manager, making recommendations of any action required
- Provide a gap fill service for the financial management in the project as required due to staff absence from leave or resignation.
Qualifications and experience:
- Qualified accountant in recognised global body, ACA or CIMA
- Significant experience with 3-years in a financial management managerial position
- Highly familiar with cost accounting standards and management of sub-contracts and sub- grants with partners
- Past exposure and experience working on large scale projects and managing teams across multiple locations
- Previous experience of providing data to evidence value for money on a project.
- Working knowledge of rules and regulations of donors and their application
- Experience of working with DFID, GF, USAID, BMGF and other donor grants
- Experience of working on a payment by results contract
- Fluency in English with proven ability to communicate effectively within a multi-cultural environment
- Excellent organisation skills with the ability to manage multiple priorities and deliver to deadlines
- Excellent analytical skills with good attention to detail
- Demonstrated supervisory skills, and ability to work effectively within teams
- Ability to develop and interpret standard financial reports (balance sheet, income statements, cash flow)
- Excellent computer skills with high proficiency in Microsoft Excel
- Experience of working with PS Financials.
LEVEL C – Supports others to achieve results:
- Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets
- Supports others to plan and deliver results
- Supports others to manage and cope with setbacks
Analysis and use of information:
LEVEL C – Works confidently with complex data to support work:
- Interprets complex written information
- Works confidently with data before making decisions, for example; interpreting trends, issues and risks
- Acquainted with the validity, relevance and limitations of different sources of evidence
Interpersonal and communications:
LEVEL C – Adapts communications effectively:
- Tailors communication (content, style and medium) to diverse audiences
- Communicates equally effectively at all organisational levels
- Understands others’ underlying needs, concerns and motivations and communicates effectively in sensitive situations
- Resolves intra-team and inter-team conflicts effectively
Collaboration and partnering:
LEVEL C – Builds strong networks internally and participates actively in external networks and think tanks:
- Builds strong networks internally
- Participates actively in external networks and/or think tanks.
- Engages with relevant experts to gather and evaluate evidence
- Shares and implements good practice with internal and external peers
Leading and motivating people:
LEVEL B – Manages own development and seeks opportunities:
- Actively manages own development and performance positively
- Learns lessons from successes and failures
- Seeks and explores opportunities within Malaria Consortium which develop skills and expertise
LEVEL C – Supports others to cope with pressure:
- Responds positively to change, embracing and using new practices or values to accomplish goals and solve problems and supports others to do the same
- Adapts team approach, goals, and methods to achieve solutions and results in dynamic situations
- Sets realistic deadlines and goals for self or team
Living the values:
LEVEL C – Supports others to live Malaria Consortium’s values:
- Demonstrates personal integrity by using role position responsibly and fairly
- Cultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences
Strategic planning and thinking and sector awareness:
LEVEL B – Is aware of others’ activities and vice versa in planning activities:
- Takes account of team members and others’ workloads when planning.
- Maintains awareness of impact on other parts of the organisation, keeping abreast of other’s activities, objectives, commitments and needs
- Has a good understanding of the sector in which Malaria Consortium works